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Posts tagged with ‘task management’

Todoist Now Supports Dropbox and Google Drive Attachments

My personal task management tool is Todoist: I like it’s flexibility and ease of tagging. 

The company behind Todoist is Doist, and they’ve announced availability of Dropbox and Google Drive attachments on Todoist tasks.

Below you see a task, opened to see the ‘back’ where the notes and attachments are shown. You can see the file attachment box now supports more than the drag&drop method previously supported.

Below you see my Dropbox, and attaching the file works as you’d imagine.

The sharing works in the obvious way: once I share the file with a co-worker via Todoist, they will be able to see the file.

A Conversation With Justin Rosenstein Of Asana

I return to Asana after trying for a few weeks (see Asana announces Chrome extension (at last)).

The announcement of a better Chrome extension was an important consideration, since has a great integration with Gmail:

I loved that Gmail integration. Frankly, I hope Asana knocks it off. But the extreme limitations of accessing and manipulating tasks — and their bizarrely cheerful support responses — made it very difficult to use the app on the Web. Better on the iPhone, but even there it was less than optimal.

The 2013 task management tools market — Stowe Boyd via GigaOM Pro →

My review of ten team task management tools now available at GigaOM Pro, using a task model versus team model 10x10 grid approach:

  • Top tier: Asana, Trello, Do, and Wrike
  • Mid tier: Producteev, and Astrid
  • Lower tier: Basecamp, Remember The Milk, Action Method Online, and Workflowy


Excerpt to give a sense of the analysis in the report:

Three offerings in the top tier — Do, Trello, and Asana — cluster together, with Wrike as an outlier. Do and Asana are competitive products, sharing common design metaphors as well as similar team and task models. Both scored an eight for having effective killer features, as did Trello. Trello has perhaps the most innovative user experience of all of these top-tier solutions. But the choice between those two user experience design approaches has to be left to the user, ultimately. Wrike, the outlier in this tier, is a somewhat less team-oriented tool but has the richest task model of all the products.

I think in future versions of this report I will a/ start with a larger group of products, b/ winnow down more aggressively, with one sentence or one paragraph characterizations of the lower tiers, and c/ provide in depth reviews of the top tier solutions, only.

You know task management has gone big time when it displaces the Christian Singles online dating ad on the NY Times.

You know task management has gone big time when it displaces the Christian Singles online dating ad on the NY Times. brings Kanban to task management — Stowe Boyd via GigaOM Pro →

I took a look at, a task management tool built around product development, incorporating as its major design premise the use of Kanban boards for projects.

image makes the stages of a Kanban board the central motif of task-based coordination of work, which is a reasonable approach in product-centered work. is a lean and lightweight tool, a handsome member of the small and simple school of design.

Read the whole review at GigaOM.

Taking a test drive on Kickoff, a new team task management tool — Stowe Boyd via GigaOM Pro →

Kickoff is perhaps the closest I have found for a minimal usable team task management tool, given a few missing pieces. Read the rest.

Upping My Efforts At GigaOM Pro

I’ve taken a new role at GigaOM this week, writing regularly for the Pro service in the Social   topic area. It’s not a great departure since my work at GigaOM upt o the present has been social tools and the future of work, but I am now a regular contributor — a Curator, in their terminology — as well as writing a number of reports this coming year.

It’s a great group, and I’ve particularly enjoyed the collaboration of working with David Card, the VP of Research.

I have recently written a report on team task management tools (in production), and earlier this year I wrote the Work Media Roadmap (subscription required), tracking a number of leading work media tools — enterprise social networks — and most importantly, the forces that are causing companies to adopt them:

The old architecture of work was based on process-centric, collaborative work. That is, all the people involved in a business process — for example, new customer acquisition for a consumer-products company — would work exclusively on that process, and the process defined everyone’s work. In principle, each member of the consumer acquisition team would spend 100 percent of their time on that process, and all the members would be co-located (in cubicles or offices) so that the process could be as efficient as possible. Considerations of what would be best for the individual would be deemed irrelevant. Collaboration was the byword, and web tools were designed around symmetrical projects, where members derived their rights by being ‘invited’ — in other words, assigned — to process-based project groups.

A new architecture of work is now emerging. “White collar” work first became “knowledge” work. Now it is known as “creative work.” The transition from process to networks is not just a recasting and not just a different style of communication. Work is increasingly being styled as information sharing through social relationships, where following takes the place of being invited. People coordinate efforts but work on a wide variety of independent projects with different co-workers. A new degree of privacy and autonomy animates cooperative work, in comparison to collaborative work. 

Individuals cooperating hand off information or take on tasks in a fashion that is like businesses cooperating: They understand the benefit in cooperating but don’t have to share a common core set of strategic goals to do so. They don’t need the complete alignment of goals with everyone they work with that defines old-style business employment.

We are moving into a world of work where individuals will act increasingly independently but still need to work closely and intensely with many others, in various forms of asymmetric and intransitive relationships. Business software will need to provide a much greater degree of fluidity in this new era than ever before.

I’m looking forward to continued investigation into the business of social business, and the future of work.

Team Task Management Research Survey →

I’m writing a report on Team Task Management tools (to do lists), so it would be great if you could participate in a short survey here. I am trying to figure out which are the ten tools I must review.

(Source: underpaidgenius)

It’s The Little Things: Metaphors Matter

Sometimes, a company needs just a little bit of help, for example with terminology. I am always willing to take a look and see how I can help.

Recently Producteev was going back and forth on the particular way to differentiate between two kinds of workspaces in its collaboration tool. They seemed to be conflating (or confusing) the concepts of privacy and access.

Here’s how it stands now (from their blog):

1. When you collaborate with other users on a specific workspace, by default, everyone will be able to see all tasks posted by the members of this team (members who got invited and joined the workspace). Note that except the creator, the assignee and the administrator of your workspace, no one else can EDIT them. They can only view them, and post comments on them. They can’t change a deadline, edit labels or change the person in charge for example.

2. If you want more open collaboration, and let everyone from your team interact with all of your workspaces’ tasks, we recently launched a new setting for that, it’s called an “unlocked” workspace. Once that feature activated, anyone from your team can : complete a task, edit labels, set deadlines and reminders, change the assignee, etc. Anyone can do anything! Your workspace is not public, just editable by all the members of that workspace.

UPDATED ON MAY 7, 2012: Thanks to @stoweboyd for helping find the right terminology for “Locked’ and “Unlocked”!

Little things matter, metaphors matter. Getting terminology right — to be clear and intuitive — matters.

(Source: worktalkresearch)